Lake Asbury Municipal Service Benefit
District (LAMSBD)
Regular Board Meeting
May 2, 2022
Call to
Order: The Trustees of Lake Asbury Municipal
Service Benefit District (LAMSBD) met in the Lake Asbury Community Center, 282
Branscomb Road. Chairman Alton Davis
called the meeting to order at 6:34pm.
Roll
Call: The following
Trustees were present: Chairman Davis, Vice Chairman Forhan,
Treasurer Kocher, Wantage, Weisenburger, Pence,
Lahey. Staff: District Attorney
Hans Wahl. District Accountant Tom Hallquest was absent due to medical reasons.
Pledge of
Allegiance
Administrative
Announcements: Chairman Davis reminded the audience that all
questions and comments for the Board can be sent to the District Secretary via
email prior to meetings. This could save
time and if there are several question/comments on the same subject, the Board
could have a general discussion on the topic.
There will be a link on the website for convenience. District.Secretary@LAMSBD.com
Forms will still be available at the board meetings for those who wish
to continue with that method.
Chairman Davis reviewed
meeting etiquette. Reminder to everyone
that the meeting is audio recorded and will be posted on the website.
Minutes of
the April 4, 2022
meeting were Approved 6-0 (motion by Davis and second by
Wantage)
Treasurer’s
Report: Treasurer Kocher introduced Mary Ann Magers, who completed the annual audit. Mrs. Magers thanked
Carl Kocher and Tom Hallquest for all their
help. This is an unmodified opinion
(highest level of report they issue) – no exceptions. The government requirements and records were
kept in great order. There were no questions from the Trustees. Florida Auditor General will get an electronic
copy, that will be posted to the state website, as well as a hard copy. Clay County will also receive a digital and a
hard copy. Motion to approve the
audit, by Kocher and Second by Weisenburger Approved
7-0.
Treasurer
asked District Secretary to send a copy of the current Pay Policy to all
Vendors prior to the next regular meeting of the Board.
Motion by Kocher: Approve Treasurer’s
Report. Second by: Weisenburger Approved 7-0.
Motion by Davis: Approve checks 3760 –
3768. Second by: Weisenburger Approved 7-0.
Motion By Lahey: Allow Treasurer to pay
Clay Electric bills by Auto Pay. Second
by Forhan Approved
7-0.
Treasurer
requested all the Trustees to please review the Budget. A “draft” Budget must be approved in
June and a final Budget approved and posted in July, with resolution. There is a copy on the website.
Chairman
Davis had a question Re: the proposed engineering fees of $150,000.00. This is a “suggested” amount. When the budget is approved, the “Project” is
approved. The line items can
change. This is to be clarified at the
June meeting.
Chairman Davis: asked Mark Wantage to update the
Board on the lake water issues. There
will be a meeting with the County on Wednesday, May 4th in the Community Center
at Noon to discuss the storm water problems, action items and set an agenda to
find the source and to remediate the problem with the County. The current algae is
not toxic, just unattractive and irritating.
Evidence shows run off from Seminole Village and other areas is the
problem. Trustee Weisenburger
and three (3) residents had additional comments Re: this topic. Trustee Kocher has discovered that the lakes
are not eligible for inclusion in the Clean Water Act.
Staff Reports:
District
Attorney – Hans Wahl: The
Boards Bid Procedure is a “work in progress” and will hopefully be ready for
the June meeting.
District
Secretary – Shirley Phillips: Remind the Board that the DEO will be
sending Form 1 to each Trustee in May.
It must be completed and returned to the DEO by July 1, 2022 so that the entire Board can be certified. Failure to complete and return the form will
result in a fine of $25.00 per day up to $1,500.00 to the delinquent Trustee.
Chairman
Davis: RFQ’s - The Hanson firm representatives came
in for a meeting, on April 26,2022, to discuss dam replenishment and answer
questions from Trustees and the community.
Chairman Davis asked for more information on earthen dams from Mr.
Avery, who was unable to attend the Special meeting, due to flight delays. An email from Hanson was read that addressed
Trustee Kocher’s questions.
Motion by Chairman Davis: To have Hanson propose an amount and contract
language for the project. Second
Pence Approved 7-0.
Motion by Chairman Davis: To ask Hayward Const.
to produce a maintenance walkway/platform for the South Lake, not to exceed
$3,500.00. Second by Forhan Approved 7-0.
Motion by Co-Chairman Forhan: Form a committee
comprised of Co-Chairman Forhan, Trustees Lahey and
Pence to inspect the dams. Second by
Kocher. Approved 7-0.
Expect siphon and valve updates in June.
EAP: Tracy Woods provided state statutes
that have prevented redacted versions of the EAP to possibly be released. District Attorney Wahl is determining our
ability to release the information.
Trustee
Lahey – Re: Tree removal on
Lake Ryan; the North Lake (Lake Asbury) is a bigger problem. Decided to postpone pending the hiring of an
engineering firm
Motion by Trustee Lahey to improve the acoustics of the meeting room, purchase
an overhead projector and a P.A. system.
Second by Kocher. Approved 6-1. Trustee Weisenburger
reminded the Board that the building belongs to the “Association” and all
changes must be brought to them. Trustee Lahey will get pricing and give it to
Trustee Weisenburger to submit to the “Association”.
Clay
Electric has agreed to pole removal on the North dam at a cost of $30,000.00
and, if the Board agrees, to install 2 4” conduits the length of the dam, on
the north side of the dam. He is still
talking with AT&T about their requirements.
Trustee Weisenburger: A NEW, physical address has been obtained. It is 276 Branscomb Rd., Green Cove Springs,
Fl 32043. The “Association” will
purchase a commercial three (3) unit mailbox with a package compartment at a
cost pf $780 plus installation. The cost
will be divided three (3) ways. Motion
by Trustee Weisenburger to: Approve the purchase of
the mailbox. Second by Wantage. Approved
7-0.
Trustee Weisenburger reported that in regard to
the Procedures Manual the Board should build on the process currently used by
the Board. The Trustees who have been
working on the manual, please send your thought and comments to Trustee Weisenburger to be compiled/composed.
The algae
problem needs to be treated! There needs to be a comprehensive plan to
determine who is responsible and get the problem taken care of.
New
Business: None
Audience
questions and comments were addressed. Thank you all for your insight.
Meeting Adjourned at 9pm Motion by Chairman Davis, Second
by Co-chairman Forhan Approved 7-0
Prepared
by: Shirley Phillips, District Secretary
Approved
June 6, 2022