Lake Asbury Municipal Service Benefit District (LAMSBD)

Regular Board Meeting

May 2, 2022

Call to Order: The Trustees of Lake Asbury Municipal Service Benefit District (LAMSBD) met in the Lake Asbury Community Center, 282 Branscomb Road. Chairman Alton Davis called the meeting to order at 6:34pm.

Roll Call: The following Trustees were present: Chairman Davis, Vice Chairman Forhan, Treasurer Kocher, Wantage, Weisenburger, Pence, Lahey. Staff: District Attorney Hans Wahl. District Accountant Tom Hallquest was absent due to medical reasons.

Pledge of Allegiance

Administrative Announcements: Chairman Davis reminded the audience that all questions and comments for the Board can be sent to the District Secretary via email prior to meetings. This could save time and if there are several question/comments on the same subject, the Board could have a general discussion on the topic. There will be a link on the website for convenience. District.Secretary@LAMSBD.com Forms will still be available at the board meetings for those who wish to continue with that method.

Chairman Davis reviewed meeting etiquette. Reminder to everyone that the meeting is audio recorded and will be posted on the website.

Minutes of the April 4, 2022 meeting were Approved 6-0 (motion by Davis and second by Wantage)

Treasurer’s Report: Treasurer Kocher introduced Mary Ann Magers, who completed the annual audit. Mrs. Magers thanked Carl Kocher and Tom Hallquest for all their help. This is an unmodified opinion (highest level of report they issue) – no exceptions. The government requirements and records were kept in great order. There were no questions from the Trustees. Florida Auditor General will get an electronic copy, that will be posted to the state website, as well as a hard copy. Clay County will also receive a digital and a hard copy. Motion to approve the audit, by Kocher and Second by Weisenburger Approved 7-0.

Treasurer asked District Secretary to send a copy of the current Pay Policy to all Vendors prior to the next regular meeting of the Board.

Motion by Kocher: Approve Treasurer’s Report. Second by: Weisenburger Approved 7-0.

Motion by Davis: Approve checks 3760 – 3768. Second by: Weisenburger Approved 7-0.

Motion By Lahey: Allow Treasurer to pay Clay Electric bills by Auto Pay. Second by Forhan Approved 7-0.

Treasurer requested all the Trustees to please review the Budget. A “draft” Budget must be approved in June and a final Budget approved and posted in July, with resolution. There is a copy on the website.

Chairman Davis had a question Re: the proposed engineering fees of $150,000.00. This is a “suggested” amount. When the budget is approved, the “Project” is approved. The line items can change. This is to be clarified at the June meeting.

Chairman Davis: asked Mark Wantage to update the Board on the lake water issues. There will be a meeting with the County on Wednesday, May 4^th in the Community Center at Noon to discuss the storm water problems, action items and set an agenda to find the source and to remediate the problem with the County. The current algae is not toxic, just unattractive and irritating. Evidence shows run off from Seminole Village and other areas is the problem. Trustee Weisenburger and three (3) residents had additional comments Re: this topic. Trustee Kocher has discovered that the lakes are not eligible for inclusion in the Clean Water Act.

Staff Reports:

District Attorney – Hans Wahl: The Boards Bid Procedure is a “work in progress” and will hopefully be ready for the June meeting.

District Secretary – Shirley Phillips: Remind the Board that the DEO will be sending Form 1 to each Trustee in May. It must be completed and returned to the DEO by July 1, 2022 so that the entire Board can be certified. Failure to complete and return the form will result in a fine of $25.00 per day up to $1,500.00 to the delinquent Trustee.

Chairman Davis: RFQ’s - The Hanson firm representatives came in for a meeting, on April 26,2022, to discuss dam replenishment and answer questions from Trustees and the community. Chairman Davis asked for more information on earthen dams from Mr. Avery, who was unable to attend the Special meeting, due to flight delays. An email from Hanson was read that addressed Trustee Kocher’s questions.

Motion by Chairman Davis: To have Hanson propose an amount and contract language for the project. Second Pence Approved 7-0.

Motion by Chairman Davis: To ask Hayward Const. to produce a maintenance walkway/platform for the South Lake, not to exceed $3,500.00. Second by Forhan Approved 7-0.

Motion by Co-Chairman Forhan: Form a committee comprised of Co-Chairman Forhan, Trustees Lahey and Pence to inspect the dams. Second by Kocher. Approved 7-0.

Expect siphon and valve updates in June.

EAP: Tracy Woods provided state statutes that have prevented redacted versions of the EAP to possibly be released. District Attorney Wahl is determining our ability to release the information.

Trustee Lahey – Re: Tree removal on Lake Ryan; the North Lake (Lake Asbury) is a bigger problem. Decided to postpone pending the hiring of an engineering firm

Motion by Trustee Lahey to improve the acoustics of the meeting room, purchase an overhead projector and a P.A. system. Second by Kocher. Approved 6-1. Trustee Weisenburger reminded the Board that the building belongs to the “Association” and all changes must be brought to them. Trustee Lahey will get pricing and give it to Trustee Weisenburger to submit to the “Association”.

Clay Electric has agreed to pole removal on the North dam at a cost of $30,000.00 and, if the Board agrees, to install 2 4” conduits the length of the dam, on the north side of the dam. He is still talking with AT&T about their requirements.

Trustee Weisenburger: A NEW, physical address has been obtained. It is 276 Branscomb Rd., Green Cove Springs, Fl 32043. The “Association” will purchase a commercial three (3) unit mailbox with a package compartment at a cost pf $780 plus installation. The cost will be divided three (3) ways. Motion by Trustee Weisenburger to: Approve the purchase of the mailbox. Second by Wantage. Approved 7-0.

Trustee Weisenburger reported that in regard to the Procedures Manual the Board should build on the process currently used by the Board. The Trustees who have been working on the manual, please send your thought and comments to Trustee Weisenburger to be compiled/composed.

The algae problem needs to be treated! There needs to be a comprehensive plan to determine who is responsible and get the problem taken care of.

New Business: None

Audience questions and comments were addressed. Thank you all for your insight.

Meeting Adjourned at 9pm Motion by Chairman Davis, Second by Co-chairman Forhan Approved 7-0

Prepared by: Shirley Phillips, District Secretary

Approved June 6, 2022