Lake Asbury Municipal Service Benefit
District
November 14, 2022
Call to
order by Chairman
Davis at 6:36 pm
Roll
Call: Trustees
present Chairman Davis, Wantage, Weisenburger, Pence, Lahey, Scally. Staff present District Accountant Hallquest,
District Attorney Wahl and District Secretary Phillips.
Pledge of
Allegiance
Administrative
Announcements
Welcome
new Trustees: Seat 4
Diane Poidevant and Seat 8 Mike Clemons. County will
swear in new County Commissioners on November 22, 2022. At the December meeting of LAMSBD the new
Trustees will be sworn in. Existing
Trustees do not need to be sworn in again.
In regard to
Seat 6, Trustee Wantage’s paperwork had some issues with the elections
office. Because she did not resign the
seat and there was no opposing candidate, she remains in the seat until the
next election. This is based on LAMSBD’s
Charter and a previous Attorney General’s statement which was researched by
Attorney Wahl.
Approve
Minutes of October 3, 2022: Motion by Weisenburger and Second by
Pence: Approved 6 – 0.
Treasurer’s
Report: Tom
Hallquest
We have a
deficit in the checking account due to funds not being transferred prior to the
meeting. Monthly checks are written,
waiting for signatures and transfer of funds to cover them. Motion by Davis and Second by Weisenburger to
approve the Treasurer’s report and transfer 80,000.00 from Money Market to
Checking to cover the current bills. Approved 6 – 0.
Motion by Weisenburger and Second by Lahey
to approve Checks 3809 – 3816 and the EFT.
Approved 6 – 0.
Audit
update: Tom
Hallquest has the information needed for the auditor and will have that
information to them by the end of this week.
There may be other requirements needed from the Board and Hanson
engineering at a later date.
Trustee
Lahey gave a brief
explanation of the trial microphone system.
District
Attorney Wahl stated
the swearing in of new Trustees has been pushed back to December and the new
Board officers will be elected in January.
Chairman
Davis Update on
Hanson engineering: Phase 1 is posted on the LAMSBD website. Phase 1B proposal should include some additional
Geo Tech work, surveying and incremental analysis. More discussions will take place with SJRWD
about permitting criteria.
Information
from the Surveyor and Geo Technical work is needed to continue with design
work. When the information is received,
LAMSBD will need to apply to SJRWM for a permit to proceed. Phase 1B should take approximately three (3)
months.
Trustee
Pence on water quality: A management company came out to tour
the lakes and access the weed situation.
They recommend not doing anything now; it is not the growing season and
would not be beneficial at this time.
Mr. Lundy is with another company and will review the situation next
week. There must be a system set in place to keep fish from infiltrating other
areas. An estimate for cleanup and
stocking with fish is expected to be available at our December meeting. Trustee Weisenburger would like and interim
plan in place to clean up the waterways.
Dredging was discussed
LAMSBD’s # 1
priority is to fix the dams. Clay County
has authorized a Water Shed Study for Lake Asbury that is due for review as
early as February 2023. It will identify problems that the County needs to
address and problems that LAMSBD will need to address.
Flood
Control update: There were two (2) draw downs
recently due to the storms we have just experienced. There are still a few things that need to be
worked out with the procedures. The EAP
plan needs to be updated to designate Chairman Davis as the contact person,
instead of Mark McMillan.
Bid
Purchasing Policy
needs to be review and approved. This
action should take place in January to give the new Trustees time to review the
policy.
Trustee
Lahey: The contract for mowing is up for
renewal. The contract needs to include
specific tasks of weed & tree control around fenced areas. A draft copy of the new contract is available
for review. Keep in mind that a change
in the slope of the dams could require a change in the type of equipment used
for safety issues.
Mr. Tim Ley
has submitted a new design for a draw down system, for the lakes, to Hanson
Engineering for consideration. This
design would increase the system size and be situated at a higher elevation
with valve controls at the top above the surface which would make maintenance
and operation easier. This would increase the overflow rate.
Trustee
Wantage: We were not
able to arrange a meeting with Kat Cammack prior to
the elections. A meeting is trying to be
arranged with our new Representative, Arron Bean. The LMS is coming up December 13th. We can add projects to that application and
NOT change LAMSBD’s status. However, all requests must be specific, so each
project needs to be identified.
Kimley-Horn recommends
that LAMSBD applies for low interest Federal (FEMA) loans. Grants, FEMA loans and Federal Appropriations
are all considerations of funding for all the needed projects.
Motion: Wantage Second by Weisenburger to add
dredging, weed control and water clarification projects to the LMS funding. Approved
6 – 0.
Trustee
Wantage will prepare a presentation on Grants to be presented after the new
Trustees are seated.
Unfinished
Business: None
Audience
Questions & Comments:
The tax
referendum was passed October 12, 2021.
It was established according to existing requirements.
Mark
Wantage - answer: The LAMSBD
homepage has an “Alert” sign up on it.
Anyone can log-in and complete the contact information to receive alerts
regarding the lakes/dams.
Mark
McMillan – Regarding
Seat 6: This answer was given and explained at the beginning of the meeting during
the “introduction of new Trustees”.
Tammy Bement – Was accessed for 1 ½ parcels and would like to know why. Mr. Wahl will look into her concerns.
J. Regenie – According to Hans Wahl it would depend on how the lot was
plotted. Mr. Wahl will investigate the
issue.
Roger Kapenski - Regarding the weeds in his area. Alton will provide a response to him
G. Rollins – It was done according to the way
it was set up. Alton will provide a response to him
J. Webber $2400 Adequate? It was calculated on estimate of funds needed
to complete the project. Banks want to
see substantial funds available in the bank account before they will have an
interest in working with the borrower.
Alton will provide a response to him.
Meeting was
adjourned at 8:50 Motion by
Weisenburger Second by Scally Approved
6 – 0.
Prepared
by Shirley Phillips,
District Secretary
Approved 9-0 December 5, 2022